How do I process the daily deposits for our program?
This process was established per DFMWR/FM for the following reasons:
- Ensure strict financial transactions accountability
- Document internal tracking and control of monies collected
- We don't like talking to CID :-)
This daily process must be completed by 1300 hrs.
There are two steps involved from each center's management staff:
1. Update the "BankDepositTotals.xlsxm" file in the appropriate folder on the share drive
- Complete both the CURRENCY and CHECKS columns for your program
- If you have zero amounts, please put "$0.00" in the appropriate column(s) to certify that you don't have any deposits.
2. Scan, upload and rename the bank deposit slip to the share folder with the following naming convention: "Bank __"
- For example, "Bank AE," "Bank YY," etc.
- If you don't have any deposits:
-- Open the "Bank Deposit Nothing to Report Form (v2.0).pdf" file
-- Select your Program Location Code
-- Management must digitally sign the document
-- Save the document as "Bank __"
For a visual guide, please view and print the attached sample.